Senegal: Project Assistant

VACANCY NOTICE INTERNAL & EXTERNAL - SVN/RO/006/2017

Duty Station: Regional Office, Dakar, Senegal Title: Project Assistant Classification: G5 Type of Appointment: Six (6) months, with possibility of extension Closing date: 14th August 2017

RESPONSIBILITIES: Under the overall supervision of the Regional CT/AVRR Specialist and the direct supervision of the Mixed Migration Regional Programme Officer, the Project Assistant will:

• Assist with the implementation of the Regional Project “Protecting Vulnerable Migrants in West and Central Africa”;
• Attend meetings of the Regional Working Group on Mixed Migration;
• Ensure liaison with regional partners, especially with UNHCR, DRC, OHCHR, UNICEF and Save the Children;
• Update the project database regularly;
• Coordinate and provide logistic support in conjunction with internal and external meetings/workshops/training among the different components of the project;
• Assist with the supervision of the project related administrative tasks;
• Be responsible for proper documentation, review, filing, handling and archiving of children casefiles, project documents, related documents and communication and make recommendations to improve filing and documentation;
• Support visibility and communication activities related to the project;
• Undertake duty travel when necessary;
• Perform any other duties assigned.

QUALIFICATION: a)University Degree/ Certificate from an accredited academic institution, in Social Sciences/ Humanities/ Development Studies or related area; or an equivalent combination of Education, Training & Experience;

b) Experience in protection of vulnerable groups;

c) Minimum of four years related experience (two years for candidates holding University Bachelor’s Degree); preferably within the International development work or within the United Nations;

d) High level of computer literacy and good knowledge of the MS Office application;

COMPETENCIES:

• Excellent communication, written and verbal skills;
• Ability to work independently or under minimum supervision;
• Ability to work under pressure;
• Ability to work harmoniously with colleagues from varied cultures and professional backgrounds;
• Good level of computer literacy and of the MS office application;
• Personal commitment, flexibility, efficiency and drive for results;
• Strong sense of details and accuracy in all matters.

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

Technical

• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other team members;

LANGUAGES: Fluent in both French and English

OTHER Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Interested candidates are invited to submit their applications via email to recrutementdkr@iom.int indicating the reference code (RO/006/2017) in subject line. In order for the applications to be considered valid, IOM only accepts applications (a detailed CV) with a cover letter not more than one page specifying the motivation for application. All applications should include a functional email address, mobile numbers.

Please note that this position is open only to Senegalese National applicants and only shortlisted candidates will be contacted.