France: Administration and Finance Officer

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath, currently in 6 locations: Iraq, Syria, Bangladesh, Myanmar, Philippines and South Sudan. NP implements programming through the deployment of civilian protection teams to the field.

We are currently seeking a Finance and Administration Manager (FAM) who will be able to support and contribute to the growth of NP, by ensuring a rigorous administrative and financial follow up of the organization. This position is both multi-skilled and dynamic, which require discipline, autonomy, proactivity and a great adaptability to change.

The FAM directly reports to the Executive Director, and imply the supervision of a two person team in Head Quarters, and the coordination of six financial managers on the field. This post requires not only to supervise a team work, but also to contribute to the implementation of financial activities.

The FAM will have the responsibility to establish the financial statements of two entities, as the combined accounts of NP, including the US account.

This function offers development opportunities within the organization.

OBJECTIVES AND RESPONSABILITIES

He/She will be responsible of:

• The administrative, financial and accounting management of the organization
• A regular follow up of the expense of the organization
• The global follow up of the financial contracts
• The compliance with the accounting lesgislation
• The establishment of combined and consolidated financial statements
• The implementation and control of the HQ Budget
• The administrative management of the staff

Accounting and Financial Management:

• Contribute to the closure of the accounting year
• Ensure the evolution of the treasury and cash position of HQ, and carry out the financial forecasts
• Ensure communication with external partners (accounting expert, banks, insurance companies, etc. )
• Supervise the day to day accounting and monthly closing accounting
• Carry out yearly accounting closing at both HQ and field
• S**upervise the invoices process
• Ensure the follow up of the accounting document production both at HQ and on the field
• Establish the financial statements of both entities (French and Belgian)
• Establish the combined accounts (including US entity), and translate the account US GAAP to European accounting norms
• Supervise the accounting of US Office

Specific activities

• Manage insurance contracts

Management Control

• Implement procedures of internal control
• Develop cost accounting
• Oversee the budgeting process and present consolidated budget and scenarios to the Finance Commission
• Monitor overall grant process and identify corrective actions to ensure an optimal cost recovery

Specific activities

• Conduct analysis on cost reduction procedures at HQ level

General Administrative Management

• Ensure follow up of administrative files and mails of the organization
• Follow up of banking activities of the organization
• Implement effective cash transfers to field missions
• Ensure administrative management of office supplies

Specific activities

• Manage relationship with partners and suppliers

QUALIFICATIONS AND COMPETENCIES:

1. Education, skills and experience

2. Master in Accounting or equivalent

3. 5 years mininimum of experience in an accouting practice

4. Experience in using and development of a new ERP System

5. Experience in a changing and multi-cultural environment

6. Similar experience as finance manager within an international organization

7. Experience in Humanitarian field, either at HQ or field level 2. Skills

Hard skills

• Knowledge of accounting law and legislation, consolidated accounts, financial internal control

Soft skills

• Discipline and Precision
• Analytic
• Synthesis capability
• Organizational skills
• Solution oriented
• Autonomy
• Manage stress and dedalines efficiently
• Reactivity and adaptability
• Social skills and team work oriented
• Team leaderdship

Skills

• Accounting and cost accounting techniques
• Budget monitoring
• Donor contracts
• Design financial procedures
• Excellent knowledge of accounting ERP softwares

Languages

• Excellent writing and oral skills in both English and French

Deadline for submission of applications: May 15th 2018 (applications will be reviewed on a rolling basis).

Please email an updated CV, writing sample, and a letter of motivation that tells us why you are interested and ideally suited for this particular position to spagnetti@nonviolentpeaceforce.org and cc’ing mgirard@nonviolentpeaceforce.org

As we receive numerous applications for each position, only those selected for an interview will be personally contacted. Thank you for your interest in Nonviolent Peaceforce.