Senegal: Management – Executive Assistant Intern

Management – Executive Assistant Intern

SOS Children’s Villages International

SOS Children's Villages International is a non-governmental organization and a global federation of 117 national associations. We work to prevent family breakdown and care for children who have lost parental care, or who risk losing it. We work with communities, partners and states to ensure that the rights of all children, in every society, are respected and fulfilled

SOS Children’s Villages International seeks a dynamic and resourceful intern who will assist the Executive Assistant to the International Director of Region. This individual will be responsible for providing organizational and operational support in the execution of activities related to Management & Strategy. He/She will have an opportunity to participate in special assignments and projects to gain experience and enhance his/her career development and growth.

Location:Dakar - Senegal International Office of the Region West and Central Africa

Tasks and Responsibilities

Under the responsibility of the Executive Assistant, the intern will be responsible for responding to the need for the Management, staff management, and relations with Regional Office Staff, the National Associations.

Main tasks

The intern will:

• Provide logistics and administrative support to the International Director of region

• Draft correspondence, make diary and travel management for IDR, management team and selected guests.

• Prepare briefing materials and presentations for all trips of the IDR

• Supporting IDR time management through reading, researching, and producing reports and documents; collecting and analyzing information; initiating telecommunications.

• Write, edit and circulate key memos, reports, correspondence, and announcements for a wide variety of internal and external audiences.

• Maintain electronic and hard copy filing systems.

• Is an active and supportive member of the Regional Management Team

• Consolidate and analyse regional information and data

• Draw any other tasks assigned by the Assist the Executive Assistant on various topics linked Management objectives

  Requirements

• Degree in business administration

• Experience in an NGO is an asset

• Good knowledge of formal and operational Project management

• Experience in project management an would be a major asset

• Good team player with excellent communication skills and detailed oriented collaborator

• Good mind-set of confidentiality of information respect

• Positive attitude and excellent problem solving capabilities

• Ability to work independently, manage multiple tasks/projects simultaneously

• Excellent personal & relational skills

• Strong organizational and communication skills

• Good working experience with MS office suite

• Bilingual in French and English

• Have excellent planning, coordination skills

• Highly analytical and result oriented

• Ability to work independently, manage multiple tasks/projects simultaneously

We offer

• Diverse, creative and challenging opportunities in an international working environment

• Possibility to make significant contribution towards the development of Member Associations in the Region

• Multicultural working environment

In accordance with the organisation’s child protection policy, all employment is subject to applicable background checks, including criminal record checks

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organization, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

If you are interested in this position, please send your application (detailed CV and cover letter) with the position title in the subject line (Management Executive Assistant Intern), to the following email address:

Jobs.iorwcaf@sos-kd.org

Only short-listed candidates will be contacted for a written test.