Senegal: Program Assistant, HEA project - RO

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with c15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Contract length: 02 Years

The role

Implemented in the Sahel region since 2010, the Household Economy Analysis (HEA) regional is implemented through a consortium led by Save the Children in partnership with key organizations like Oxfam, ACF, WFP and the Early Warning Systems in 7 countries of the Sahel (including Burkina Faso, Mali, Mauritania, Niger, Nigeria, Senegal, Chad).

Co-funded since 2013 by ECHO and OFDA, the project focus on the integration of the HEA analyses into the national Early Warning Systems (EWS) through the provision of reliable, good quality and timely information to strengthen appropriate response from stakeholders working on Nutrition, Food security and Resilience.

The HEA team is for the moment composed by 3 people: in addition of the Program Manager, 2 HEA Technical Coordinators support the partners to ensure quality of the HEA analysis.

The position of Program Assistant is critical in supporting the Program Manager and the rest of the team in delivering high-quality work. The Program Assistant will work in synergy with the HEA team under the supervision of the HEA Program Manager.

Program support (50%)

• Prepare the agenda and take minutes of meetings related to the HEA project (internal or external meetings with partners)
• Follow-up on Financial reports and financial justification documents expected from the partners as part of their contract with Save the Children
• Follow-up on documents expected from the subgrantees of the project (Source of Verification document, IPTT, timesheets, narrative reports )
• Support development of ToRs for consultants and technical partners and follow-up on their contracts (including invoices payment follow-up)
• Prepare PR and others documents related to SCI internal processes

Administrative (50%)

• Support the administrative organization of the HEA workshop (venue identification, contact with the participants, per diem preparation), the quarterly HEA regional Working Groups, the HEA weekly meetings and other relevant meeting with stakeholders
• Support the HEA team in organizing their field mission in countries (TAR preparation, ticket booking )

Qualifications and experience

Essential

• From 4 years graduation to Master Degree in international studies, project management or other related subjects
• 1 to 3 years of experience in a similar or related position
• Excellent organizational skills with strong ability to plan and prioritize work of different stakeholders.
• Good oral and written communication skills
• Good level in English and French

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

To see a full a job description, please visit our website at www.savethechildren.net/jobs

Please apply in English or French using your CV and covering letter as a single document, including your salary expectations for this role.

Application Email: Please apply with a covering letter and up-to-date CV to: 'Fsy.78779.3830@savethechildrenint.aplitrak.com'